Edward Rose & Sons is an Equal Opportunity Employer (Minorities/Females/Disabled/Veterans).

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Administrative Assistant
Job Code:2019-CORP-0FT
City:Bloomfield Hills
FT/PT Status:Regular Full Time
Job Type:Administrative
Job Responsibilities:

Edward Rose & Sons, through its employment affiliate, Personnel Management, Inc., is currently looking to fill a full-time Accounting Department Administrative Assistant position for our Corporate Office in Bloomfield Hills, MI. Administrative Assistants must maintain a high level of professionalism, excellent writing and verbal communication skills, and the drive to see tasks through to the end. Accuracy, attention to detail, and the ability to prioritize and finish tasks in a timely manner are also highly regarded attributes for this position.

This is an entry level position and the hours of the Accounting Administrative Assistant are flexible, with start times between 8:00 and 9:00 a.m. and end times between 4:30 and 5:30 p.m., Monday through Friday.

Other Responsibilities Include:

  • Maintaining a professional appearance as a company representative; demonstrating sound judgment and conduct.
  • Answering the telephone in a professional manner; using proper phone etiquette.
  • Perform administrative functions such as data collection and reporting, organizing, and maintaining paper and electronic files.
  • Support Accounts Receivable, Accounts Payable, and the collection department’s goals.
  • Process termination packets after move out by compiling all of the required information needed by the accounts receivable bookkeeper.
  • Prepare collection files to turn over to third party collection agencies.
  • Handle the daily printing of new collection file letters and mailing with the amount due move out statements.
  • Process incoming and outgoing mail with careful sorting of invoices and rent payments for appropriate distribution.
  • Greet and screen visitors and route their questions to the appropriate associates within the rental departments.
  • Schedule and arrange appointments when requested.
  • Attach electronic documents to resident records for multiple properties on a daily basis.
  • Manage all paperwork associated with the interviewing process.
  • Order and stock kitchen supplies as needed.
  • Maintain cleanliness, organization and proper stock in all copy rooms and work areas.
Job Qualifications:
  • Ability to effectively and professionally communicate both orally and in writing.
  • Must be proficient in the use of computer software, especially Microsoft Word and Excel.
  • Ability to type a minimum of 40 wpm accurately.
  • Experience with filing, faxing and using a copy machine.
  • Must be able to meet the physical requirements of the job, which includes being on your feet for several hours a day, in addition to bending, squatting, and reaching.
  • Some experience with Accounting preferred.
  • Must possess exceptional organizational and time-management skills.
  • Ability to work independently as well as with others in the maintenance and collection of customer accounts.
  • Ability to maintain the confidentiality of our clients.

Employees are required to be honest and trustworthy with a clean background. A background check will be performed on final candidates.

The Next Step in Our Hiring Process...

Edward Rose requires submission of a seven to ten question one-way style interview to learn more about your qualifications. The interview will take only minutes to complete and will get you in front of our team quicker than a conventional phone screen, which tends to lead to a longer hiring process. We're thankful for your participation and look forward to reviewing your responses! Please make sure to apply as well as completing the video interview (the application and video interview are sent to the manager together).

The Benefits to You:

  • You can conduct this type of interview from the comfort of your own home, on your own time, within the deadline we've set
  • You can conduct the interview from a mobile device, laptop or desktop.
  • As previously mentioned, this style of interview will allow our team to speed up the hiring process and make better decisions.
  • This is your opportunity to separate yourself from the rest of the candidates pack. Have fun and be yourself!

Click here to get in front of our hiring managers today!!

There are also tips available from Spark Hire (our video interviewing provider) at Spark Hire Candidate Boot Camp to help you prepare if you have not used a video interview tool before. 

Other Job Information (if applicable):